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PTA Board Members

• Adhere to PTA financial procedures as outlined in Bylaws and State and National PTA guidelines
• Protect members’ privacy by utilizing member information for PTA work only
• All board members share a fiduciary responsibility to manage PTA money well on behalf of the association.
• Attend PTA sponsored workshops or trainings
• Maintain a current procedure book to pass on to a successor, in hard copy or electronic format
• Work together as a team to improve the lives of all children and their families

President

• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator and representative of a PTA
• Designated as an authorized signer for PTA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school and community to support student success
• Estimated Time: 4 hours a month

Executive VP

• Works as the primary aide to the President
• Performs the president’s duties in his or her absence
• Estimated Time: 2 hours a month, depending on the division of labor with the President

Secretary

• Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term
• Estimated Time: 2 hours a month

Treasurer

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates
• Estimated Time: 3 hours a month

Financial Secretary

• Works closely with the treasurer and other financial officers in handling PTA funds
• Collects PTA funds and deposit funds in a timely manner
• Report all funds deposited to the Treasurer
• Keeps a record of all PTA funds collected, deposited and disbursed
• Prepares and present monthly Financial Reports
• Estimated Time: 2 hours a month depending on the division of labor with the Treasurer

VP Membership

• Manages a very user-friendly online membership program, Totem
• Develops and coordinates efforts to bring interest to membership (e.g. fall membership drive, promotional materials, incentives, etc.)
• Maintains social media (optional)
• Estimated Time: 2 hours a month (possibly more during membership drive)

VP Programs

• Works with committee and other chairmen to plan and organize programs for the school year
• Collaborates with principal, PTA president, other committee chairmen and campus student
• groups to coordinate, plan and implement programs
• Develops annual program calendar and presents it at PTA association meeting for adoption
• Publicizes approved program calendar using newsletters, website, social networks and school
• Handbook
• Oversees and delegates volunteer recruitment for implementing and running programs
• Estimated Time: 2 hours a month

VP Technology

• Manages Zoom meetings
• Maintains PTA website, G Suite Tools and shared drive
• A resource to others with technology tools as needed (e.g. Google Forms, Excel, etc.)
• Estimated Time: 2 hours a month
• Historian
• Memorializes PTA volunteer hours and activities in an annual report
• Estimated Time: 1 hour a month plus 1 hour at the end of the to complete the report.

Parliamentarian

• Assists the president to manage meetings and advises on parliamentary procedure
• Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every three years
• Arranges nominating committee’s first meeting, providing information on nomination and election process
• Estimated Time: 2 hours a month